Certified Translation Inside MyCase: 8am Immigration Webinar

Immigration attorneys now manage certified translation inside MyCase to speed up their filings and simplify their daily workflows. This integration allows users to order and receive documents without leaving the specific matter file. The 8am immigration webinar explains how this connection removes the need to export files or switch between different software tools.

MotaWord co-founder Oytun Tez presented a live demo of the ordering flow during the session. He explained the balance between technology and human expertise required for legal documents. The full recording is available below for those who want to see the process in action.

Webinar Highlights for Certified Translation Inside MyCase

The webinar session was part of the Integrations and Action Series hosted by 8am for legal professionals. Amanda Connolly of 8am hosted the event, focusing on tools that assist with immigration law practice. MotaWord was featured to show how language services can be integrated directly into case management systems.

MotaWord operates as a language platform providing immigration translation and interpretation. The company also offers academic evaluations and expert opinion letters for complex cases. The MyCase integration specifically targets the workflow for certified documents and filings.

The session highlights the way practitioners can use these tools to maintain case speed. By connecting these platforms, law firms avoid the manual steps of uploading and downloading files across different websites. This creates a single point of truth for all case-related documents and their translations.

Detailed Demo of the Translation Flow

The demonstration showed an attorney opening a specific MyCase matter and choosing the option to translate with MotaWord. This action opens a window to select specific documents already stored in the file. The system then provides an instant price quote based on the document content.

The user selects the target language and the intended purpose of the certification. Attorneys can choose specific requirements such as USCIS or DMV standards to ensure the document meets local or federal rules. The following video shows the complete process from start to finish within the MyCase environment.

Once the order is placed, the status is tracked directly within the matter. The finished certified translation returns to the same folder where the original document is stored. This ensures that no files are lost during the transition between the law firm and the translation team.

Name Spelling and Transliteration Notes

A central part of the webinar focused on the importance of name consistency in immigration documents. When translating an Arabic birth certificate or other non-Latin documents, names can have several English spellings. Inconsistent spellings across a filing can lead to delays or requests for evidence from government agencies.

The MyCase order flow includes a notes field where the lawyer can specify the correct transliteration. This ensures the translator uses the same spelling found in the client's other U.S. filings. This feature allows the attorney to apply their case knowledge directly to the translation process before work begins.

Using this field prevents the need for revisions after the document is finished. It acts as a safeguard against common errors that occur when translating names from Hebrew, Arabic, or Chinese characters. Attorneys can list multiple names to ensure every family member's document remains consistent.

The Role of AI and Human Translators

During the session, audience members asked if AI would eventually replace human translators in the legal field. Oytun Tez explained that MotaWord uses AI to speed up internal processes and power its AI models. However, the actual certified translation is always the work of professional human translators.

Legal standards for immigration require a level of accountability that fully automated systems cannot provide. For immigration lawyers, that matters because USCIS submissions require certified translations with a signed accuracy statement. A purely machine translation would not meet that legal standard.

The integration uses technology to make ordering fast while keeping human experts in charge of the final deliverable. This combination reduces friction in the workflow without risking the quality of the legal document. The human translator remains the person responsible for the final certification and accuracy statement.

AILA Benefits and Included Services

AILA members can access a 15 percent discount on MotaWord services through their member benefits portal. This discount stays linked to the account rather than being a one-time code within MyCase. Attorneys should use the AILA portal to ensure the correct pricing applies to all their future orders.

Every project includes certification and digital notarization at no additional cost. The service supports more than 120 languages and offers a 12-hour delivery guarantee for most documents. Users can find more information in this guide to AILA member benefit details.

The webinar also confirmed that these benefits apply to all orders placed through the MyCase interface. Once the lawyer connects their discounted MotaWord account, the integration reflects those savings automatically. This makes it easier for firms to manage their budgets while maintaining high standards for their clients.

Setup Resources and Integration Guides

Attorneys looking to implement these tools can review several existing resources to help with the transition. The MotaWord MyCase integration guide explains how to select documents and where the finished files are stored. It also details the automated expense entry that helps firms recoup costs from clients.

For a broader look at legal technology, MotaWord provides a list of the top tools for immigration lawyers. These resources help practitioners build a technical stack that supports a more efficient law practice. Proper setup ensures that the firm can use all the features mentioned during the webinar.

Connecting the two accounts takes only a few minutes. Once the connection is live, any member of the firm with the correct permissions can order translations. This distribution of tasks helps the primary attorney focus on the legal strategy for the case.

Frequently Asked Questions

Scope of Translation Services

The MyCase integration focuses primarily on certified translations and academic evaluations for case documents. Firms needing interpretation or other language services can access them through their main MotaWord account. The integration landing page provides a list of all currently supported options for document types.

Notarization Details

All projects delivered through this system include both certification and digital notarization. There are no additional fees or hidden costs for these legal requirements. To understand the specific requirements for each, read our post on notarized versus certified translation.

Managing Name Spellings

The ordering process includes a specific field for lawyer notes. Attorneys use this to provide the correct English spelling for names originally written in non-Latin scripts. This ensures that the translation matches all other legal documents and passports in the case file.

AILA Member Discounts

AILA members must visit the AILA member benefits portal to redeem their 15 percent discount. Once redeemed, the benefit is linked to the user's MotaWord account for all future transactions. This ensures that every order placed through MyCase reflects the correct discounted pricing for the firm.

Automated Expense Entries

When a translation is finished, the system automatically adds an expense entry to the matter. Law firms can then review and mark up this expense based on their internal billing rules. This removes the need for manual data entry during the monthly billing cycle.

For attorneys using MyCase, this webinar proved that certified translation can be a part of the existing case file. To start ordering certified translations for USCIS submissions directly inside MyCase, use MotaWord's certified translation service for USCIS.

Oytun Tez - Co-founder & CTO at MotaWord

Written and reviewed by Oytun Tez, co-founder and CTO at MotaWord, who presented this MyCase segment live and works directly on the certified-translation ordering flow immigration attorneys use for USCIS filings. MotaWord is SOC 2–certified and a corporate member of the ATA and ITI, producing certified, USCIS-accepted translations in 100+ languages. Every translation ships with a signed certification of accuracy and completeness meeting USCIS requirements. See our certification process →